Corporate Secretarial & Company Formation

Overview

The foundation of every business is its legal entity. The choice of entity structure, the quality of its incorporation documents, the rigour of its ongoing governance, and the accuracy of its regulatory filings collectively determine the entity's ability to attract investment, enter into enforceable contracts, manage liability, and ultimately create value for its stakeholders.

Taxpearls' Corporate Secretarial practice provides end-to-end support for entity formation, governance, and compliance under the Companies Act, 2013, the Limited Liability Partnership Act, 2008, and related regulations. We serve as the outsourced corporate secretarial function for entities that do not have an in-house Company Secretary, and as a supplementary resource for those that do.

What We Do

Company Incorporation: We handle the complete incorporation process for private limited companies, one-person companies, Section 8 (not-for-profit) companies, and producer companies. This includes advising on the appropriate entity type, drafting the Memorandum and Articles of Association, obtaining DINs and DSCs, filing the SPICe+ form, and securing the Certificate of Incorporation, PAN, TAN, and GST registration.

LLP Formation & Compliance: We advise on when an LLP is preferable to a private limited company, handle the LLP incorporation process through the FiLLiP form, draft LLP Agreements that clearly define profit-sharing and management rights, and manage ongoing LLP compliance including Form 11 and Form 8 filings.

Ongoing Secretarial Compliance: We manage the full calendar of annual and event-based secretarial filings for companies and LLPs, including preparation and filing of annual returns (Form MGT-7), filing of financial statements (Form AOC-4), board meeting and general meeting coordination, maintenance of statutory registers, and Director KYC (Form DIR-3 KYC).

Corporate Governance Advisory: We advise boards and management on board composition, audit committee functioning, related-party transaction policy, director remuneration, CARO reporting obligations, and CSR compliance for applicable companies.

Foreign Company & Branch Office Compliance: We manage the annual filing of Form FC-4, annual activity certificates, RBI reporting requirements, and coordination with authorised dealer banks for fund remittances for foreign companies operating in India.

Conversion & Restructuring of Entities: We handle the full range of entity conversions: proprietorship or partnership to private limited company, private limited company to LLP, Section 8 company conversions, and conversion of private companies to public companies.

Our Approach

• Calendar-Driven Compliance: Every entity we serve has a dedicated compliance calendar maintained by our secretarial team. Deadlines are tracked centrally and escalated automatically.
• Document Quality: Board resolutions, minutes, and statutory forms are drafted with the same rigour as legal submissions. Our documents are designed to withstand scrutiny.
• Integrated Advisory: Entity formation is never a standalone decision. We coordinate with our Tax Advisory and Business Advisory practices to ensure alignment with the promoter's commercial, tax, and succession-planning objectives.

Key Services Offered

• Company Incorporation (Private Limited, OPC, Section 8)
• LLP Formation & Compliance
• Ongoing Secretarial Compliance
• Corporate Governance Advisory
• Foreign Company & Branch Office Compliance
• Conversion & Restructuring of Entities